KuduDoc for business

Company records, ready.

Before the next request.

Business document management for companies registered in any country: keep registration, tax, insurance and bank records in one Library, watch their expiry dates, and prepare for each lender or tender only what it asks for.

Start a 14-day Business trialNo card needed. Your Business trial starts today; sending and sealing open once we have reviewed your company details.
KuduDoc / Library / Karoo Fresh (Pty) Ltd

Up to 10 seats Unlimited templates 500 AI credits a month

Ready for the next request

The same company records,
asked for again.

The lender wants this period’s statements and the registration you already hold.

The finance application

RegistrationKeep on file
Banking proofCheck validity
StatementsLatest period

Check the insurance certificate date before the closing date.

The tender

Insurance certificateCheck validity
Tax good-standing certificateCheck validity
Supplier registrationLatest period
Company profileFor this request

Share your registration, the agreement and a recipient copy of your banking proof, nothing more.

The new client

RegistrationKeep on file
AgreementFor this request
Banking proofPrepare recipient copy

Share what the request needs.
Keep the rest private.

Keep the source record in your Library. Prepare a recipient copy, review it, then share each document with a selected KuduDoc account holder and its own access end date. Keep each record for as long as the law where you trade asks.

Source record · stays in your LibraryBank confirmation.pdf
Account holder
Karoo Fresh (Pty) Ltd
Account number
4081 226 517
Account type
Business current account
Recipient copy · for the lenderBank confirmation – lender.pdf
Account holder
Karoo Fresh (Pty) Ltd
Account number
Account type
Business current account
View onlyExpires in 30 days
Keep company records ready for the next request

The offer letter.
The employee file.

Start from your own offer letter and contract, saved as a template. Set employer-then-employee signing order, and keep contracts, licences and qualifications in a collection for each person. You can also ask a contract a question and read the clause the answer comes from.

Before the first day, collect the answers and papers with a form: one link for the new person’s details, their documents and the contract to sign.

On Business, bulk send takes your template and a CSV and creates a separate signing request for each person.

Library / Karoo Fresh / People / Naledi KhumaloReady to send
Karoo Fresh (Pty) Ltd · Worcester Offer of employment
Position
Warehouse supervisor
Start date
2 March 2026
Probation
Three months
1 · EmployerSignature1Date2 · EmployeeSignature2Date
Who signs · one after another
  1. 1
    Thabo MokoenaEmployer · Karoo Fresh
  2. 2
    Naledi KhumaloEmployee · invited after 1 signs
When both have signedSealed, and filed in Naledi Khumalo’s collection
Send for signing
Explore employee files

Renew the certificate.
Request what’s missing.

Record the expiry date on an insurance certificate or a licence, and KuduDoc emails you before it arrives: 90, 60, 30 and 7 days before, by default — or the days you choose. Request a missing document with a request link; the upload lands in your Library with the rest.

Expires in 30 days

Insurance certificate

Email reminders · default schedule

  1. 90days
  2. 60days
  3. 30days
  4. 7days

Change the days, or set quiet hours.

Document requested

Supplier record

A request link for the missing document. The upload lands in your Library.

See expiry reminders

Seats, roles and your brand.

Up to 10 seats, each with a role. Contacts shared across the team. Unlimited templates. Your logo on sealed PDFs and emails.

Company profile · seats
Thabo MokoenaAdmin
Ayesha PatelMember · finance
Pieter van WykMember · operations
Karoo Fresh (Pty) Ltd

Logo on sealed PDFs and emails

Sealed
Compare Professional and Business

Company details first.
Sending after review.

A person at KuduDoc reviews your company details before your Business account can send or seal under KuduDoc’s name: the country your company is registered in, its registration number and its registration certificate, checked against that country’s register. You can set up your records in the meantime.

  1. Company detailsProvide your records
  2. ReviewA person at KuduDoc
  3. Send & sealOpen after review
Start the 14-day Business trial

Choose the room you need

Professional or Business?

Pay for the seats people occupy, starting at one.

Plan prices and account allowances
PlanProfessionalBusiness
Monthly / occupied seat€12€18
Annual / occupied seat€120€172
Seat capacityUp to 5Up to 10
SendsUnlimitedUnlimited
Signers / document5050
Templates25Unlimited
AI credits / month150500
Sequential signingIncludedIncluded
Bulk sendNot includedIncluded
Custom brandingNot includedIncluded
Contact sharingNot includedIncluded
400 DPI OCRNot includedIncluded
Company review before send / sealNot requiredRequired

Annual plans are charged once for 12 months. Allowances belong to each account and are not pooled across seats.

See all plans KuduDoc for professionals

Before you start

Questions about business document management

No. A Business seat is a work profile. Personal records stay in a personal profile. Paying for a seat does not open another person’s private records.
Yes, for the records a small team keeps and shares. Keep company records in one Library, get reminders before certificates expire, sign and seal agreements, and prepare each lender or client a copy with only what it asks for. Business holds up to 10 occupied seats.
Personal is free, with no card and no expiry date. Family is €6 a month (€57 a year), Professional €12 (€120) and Business €18 (€172), per occupied seat, with a 14-day trial. Documents you have already sent are not affected by a plan change.
The next request starts here

Start with the records
you already hold.

Add the registration, the bank confirmation and the next certificate date.

Start a 14-day Business trialTalk to sales ↗